Administrative Assistant
4.
3 Lockport, NY Lockport, NY Part-time Part-time $15 - $17 an hour $15 - $17 an hour 14 hours ago 14 hours ago 14 hours ago Cornell Cooperative Extension of Niagara County has an opening for a part time Administrative Assistant working from the Lockport NY office.
The Administrative Assistant provides clerical and administrative support to the association including in the areas of finance, food system, Master Gardener, and horticulture program.
Responsibilities consist of diversified duties including receiving and greeting customers and providing basic information on programs and events.
Prepare various educational materials and coordinate event registration.
Handle general record keeping, such as preparing vouchers, and recording deposits.
Work in collaboration with administrative staff to provide general office and reception support as necessary/required.
The Administrative Assistant is an internal and external customer service position working on-site from the Lockport, NY office daily to support day-to-day office and programming efforts.
REQUIRED QUALIFICATIONS High School Diploma or equivalent education.
Experience relevant to the role of the position.
Ability to clearly communicate (speak, read, and write proficiently) in English.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to work independently and responsibly with minimal supervision.
Excellent communication (verbal and written) and interpersonal skills.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Teams, and Excel.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.
g.
, video, audio, computers, etc.
).
Ability to effectively participate in professional team efforts.
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to relate effectively to co-workers, advisors, community, and professional leaders.
Strong organizational skills and attention to detail.
Ability to work in a typical office environment which may include, lifting, moving, and/or transporting materials, and equipment with or without accommodation.
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals to perform the essential functions.
PREFERRED QUALIFICATIONS Associate degree or technical/vocational school degree.
Knowledge of accounting and record-keeping procedures for Extension programming.
Knowledge of Cooperative Extension agriculture department programs.
ESSENTIAL FUNCTIONS Administrative Coordination/Operation - 95% Serve as primary front desk point of contact.
Greet and welcome on-site visitors and guests as soon as they arrive at the office.
Maintain pleasant relationships with the public through a variety of contacts - walk-in office visitors, telephone, e-mail, and written correspondence.
Direct callers and visitors or provide basic information about programs and events.
Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.
Assist with preparation of program support material as requested by Educators.
Support volunteer screening procedures for Association volunteers and maintain associated volunteer files per established guidelines.
Maintain accurate volunteer and enrollment records.
Create and maintain organized and up-to-date files and database(s) for program and related administrative areas.
Assist with administrative duties before, after, and during fair.
Assist with fair program preparation, setup, and clean up.
Assist in maintaining and organizing supplies, displays, materials and equipment.
Handle cash receipts, maintain cash receipts book and balance cash box as needed according to established procedures.
Prepare deposits and billing for various program areas.
Operate basic office equipment including copiers, computers, projectors, and other office equipment, as necessary.
Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.
Identify operational problems, issues, concerns, and possible solutions.
Under guidance from supervisor, take appropriate corrective action.
Assist with effectively maintaining existing professional relationships with other agencies, organizations, vendors, and businesses.
Complete and submit accurate activity and progress reports, as requested.
Participate in team decision-making activities.
Assist with maintaining existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Maintain confidentiality of all information and data collected, accessed and/or maintained.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
Transport self and/or materials/resources necessary for performing position responsibilities.
Professional Improvement and Other Duties as Assigned - 5% Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Maintain regular and predictable attendance and punctuality.
Position requires on-site presence at the Lockport office daily.
Arrive on time and remain on site for all scheduled activities and duties.
Health and Safety - Applies to all duties and functions Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions Conduct all programming and activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.
______________________________________________________________________________ POSITION DETAILS Expected Weekly Hours:
30 Hourly Wage:
$15.
00 to $17.
00 per hour, commensurate with education, skill, and experience.
Location:
Based from the Lockport, NY office.
Position is not eligible for remote work
Benefits:
Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time Paid Holidays NYS Health Insurance Program (including free Dental Insurance) NYS Retirement Long-term Disability Insurance Voluntary Tax Deferred Annuity Voluntary Flexible Spending Accounts Voluntary Group Universal Life Insurance Voluntary Personal Accidental Insurance Voluntary Legal Plan Insurance Voluntary Long Term Care Insurance Voluntary Auto and Homeowner's Insurance Voluntary Pet Insurance Voluntary New York's College Savings Program and more! ______________________________________________________________________________ APPLICATION DEADLINE Review of applications will begin immediately.
Position will remain open for applications until satisfactory pool has been identified.
Apply online by 11:
59pm EST on April 22, 2024 Contact Kimberly at email protected with questions.
______________________________________________________________________________ HOW TO APPLY To be considered all applicants are requested to:
(1) Complete all sections of the Online Application (2) Upload/attach a Resume Upload ALL documents (PDF or MS Word format) at the beginning of the application process.
This allows our system to pre-fill parts of the application and saves you time.
External Applicants (including current employees of other CCE offices):
Submit application materials via the APPLY button located within this job posting.
Please refer to Applying for a Job (External Candidate for additional guidance.
Internal Applicants (current employees working at this CCE office):
Apply via Workday under the Career, Talent and Performance section.
______________________________________________________________________________ The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job.
If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above.
______________________________________________________________________________ No relocation or VISA Sponsorship available.
______________________________________________________________________________ Job Title:
Association Admin Asst II Level:
006 Pay Rate Type:
Hourly Company:
Contract College Contact Name:
Kimberly Amey Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.
Per NYS Law, county and regional extension service associations are subordinate government agencies.
This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants:
Please read the required Notice to Applicants statement.
This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Lockport, NY Lockport, NY Part-time Part-time $15 - $17 an hour $15 - $17 an hour 14 hours ago 14 hours ago 14 hours ago Cornell Cooperative Extension of Niagara County has an opening for a part time Administrative Assistant working from the Lockport NY office.
The Administrative Assistant provides clerical and administrative support to the association including in the areas of finance, food system, Master Gardener, and horticulture program.
Responsibilities consist of diversified duties including receiving and greeting customers and providing basic information on programs and events.
Prepare various educational materials and coordinate event registration.
Handle general record keeping, such as preparing vouchers, and recording deposits.
Work in collaboration with administrative staff to provide general office and reception support as necessary/required.
The Administrative Assistant is an internal and external customer service position working on-site from the Lockport, NY office daily to support day-to-day office and programming efforts.
REQUIRED QUALIFICATIONS High School Diploma or equivalent education.
Experience relevant to the role of the position.
Ability to clearly communicate (speak, read, and write proficiently) in English.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to work independently and responsibly with minimal supervision.
Excellent communication (verbal and written) and interpersonal skills.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Teams, and Excel.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.
g.
, video, audio, computers, etc.
).
Ability to effectively participate in professional team efforts.
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to relate effectively to co-workers, advisors, community, and professional leaders.
Strong organizational skills and attention to detail.
Ability to work in a typical office environment which may include, lifting, moving, and/or transporting materials, and equipment with or without accommodation.
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals to perform the essential functions.
PREFERRED QUALIFICATIONS Associate degree or technical/vocational school degree.
Knowledge of accounting and record-keeping procedures for Extension programming.
Knowledge of Cooperative Extension agriculture department programs.
ESSENTIAL FUNCTIONS Administrative Coordination/Operation - 95% Serve as primary front desk point of contact.
Greet and welcome on-site visitors and guests as soon as they arrive at the office.
Maintain pleasant relationships with the public through a variety of contacts - walk-in office visitors, telephone, e-mail, and written correspondence.
Direct callers and visitors or provide basic information about programs and events.
Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.
Assist with preparation of program support material as requested by Educators.
Support volunteer screening procedures for Association volunteers and maintain associated volunteer files per established guidelines.
Maintain accurate volunteer and enrollment records.
Create and maintain organized and up-to-date files and database(s) for program and related administrative areas.
Assist with administrative duties before, after, and during fair.
Assist with fair program preparation, setup, and clean up.
Assist in maintaining and organizing supplies, displays, materials and equipment.
Handle cash receipts, maintain cash receipts book and balance cash box as needed according to established procedures.
Prepare deposits and billing for various program areas.
Operate basic office equipment including copiers, computers, projectors, and other office equipment, as necessary.
Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.
Identify operational problems, issues, concerns, and possible solutions.
Under guidance from supervisor, take appropriate corrective action.
Assist with effectively maintaining existing professional relationships with other agencies, organizations, vendors, and businesses.
Complete and submit accurate activity and progress reports, as requested.
Participate in team decision-making activities.
Assist with maintaining existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Maintain confidentiality of all information and data collected, accessed and/or maintained.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
Transport self and/or materials/resources necessary for performing position responsibilities.
Professional Improvement and Other Duties as Assigned - 5% Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Maintain regular and predictable attendance and punctuality.
Position requires on-site presence at the Lockport office daily.
Arrive on time and remain on site for all scheduled activities and duties.
Health and Safety - Applies to all duties and functions Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions Conduct all programming and activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.
______________________________________________________________________________ POSITION DETAILS Expected Weekly Hours:
30 Hourly Wage:
$15.
00 to $17.
00 per hour, commensurate with education, skill, and experience.
Location:
Based from the Lockport, NY office.
Position is not eligible for remote work
Benefits:
Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time Paid Holidays NYS Health Insurance Program (including free Dental Insurance) NYS Retirement Long-term Disability Insurance Voluntary Tax Deferred Annuity Voluntary Flexible Spending Accounts Voluntary Group Universal Life Insurance Voluntary Personal Accidental Insurance Voluntary Legal Plan Insurance Voluntary Long Term Care Insurance Voluntary Auto and Homeowner's Insurance Voluntary Pet Insurance Voluntary New York's College Savings Program and more! ______________________________________________________________________________ APPLICATION DEADLINE Review of applications will begin immediately.
Position will remain open for applications until satisfactory pool has been identified.
Apply online by 11:
59pm EST on April 22, 2024 Contact Kimberly at email protected with questions.
______________________________________________________________________________ HOW TO APPLY To be considered all applicants are requested to:
(1) Complete all sections of the Online Application (2) Upload/attach a Resume Upload ALL documents (PDF or MS Word format) at the beginning of the application process.
This allows our system to pre-fill parts of the application and saves you time.
External Applicants (including current employees of other CCE offices):
Submit application materials via the APPLY button located within this job posting.
Please refer to Applying for a Job (External Candidate for additional guidance.
Internal Applicants (current employees working at this CCE office):
Apply via Workday under the Career, Talent and Performance section.
______________________________________________________________________________ The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job.
If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above.
______________________________________________________________________________ No relocation or VISA Sponsorship available.
______________________________________________________________________________ Job Title:
Association Admin Asst II Level:
006 Pay Rate Type:
Hourly Company:
Contract College Contact Name:
Kimberly Amey Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.
Per NYS Law, county and regional extension service associations are subordinate government agencies.
This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants:
Please read the required Notice to Applicants statement.
This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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